Data Protection - FISAF SUISSE

Cookie Policy

We place great importance on ensuring that the handling of personal data is transparent. This privacy policy provides information about which personal data we collect, for what purpose, and to whom we disclose it. To ensure a high level of transparency, this privacy policy is reviewed and updated regularly.

1. Services We Use

Clubdesk

2. Contact Information

If you have any questions or concerns regarding the protection of your data, you can contact us at any time by email at info@fisaf-suisse.ch
The party responsible for data processing carried out via this website is:

Susanne Weiss
Wiesenstrasse 2, Schindellegi
Tel. 076 494 66 35

3. General Principles

3.1 What data do we collect from you and from whom do we receive this data?

We primarily process personal data that you provide to us or that we collect when operating our website. In some cases, we may also receive personal data about you from third parties. These may include the following categories:

Personal identification data (name, address, date of birth, etc.);
Contact details (mobile phone number, email address, etc.);
Online identifiers (e.g. cookie identifiers, IP addresses);
Location and traffic data;
Audio and video recordings;
Particularly sensitive data (e.g. biometric data or information about your health).

3.2 Under what conditions do we process your data?

We treat your data confidentially and in accordance with the purposes set out in this privacy policy. We ensure that processing is transparent and proportionate.

If, in exceptional cases, we are unable to comply with these principles, data processing may still be lawful if there is a legal basis, in particular:

Your consent;
The performance of a contract or pre-contractual measures;
Our legitimate interests, provided your interests do not prevail.

3.3 How can you withdraw your consent?

If you have given us consent to process your personal data for specific purposes, we will process your data within the scope of that consent unless another legal basis applies.

You may withdraw your consent at any time by sending an email to the address listed in the legal notice. Data processing that has already taken place remains unaffected.

3.4 In which cases may we disclose your data to third parties?

a. General principle

We may rely on third-party services or affiliated companies to process your data on our behalf (so-called processors). Categories of recipients include in particular:

Accounting, fiduciary and auditing firms;
Consulting firms (legal advice, tax services, etc.);
IT service providers (web hosting, support, cloud services, website design, etc.);
Payment service providers;
Providers of tracking, conversion and advertising services.

We ensure that these third parties and our affiliated companies comply with data protection requirements and treat your personal data confidentially.

In some cases, we may also be legally obliged to disclose your personal data to authorities.

b. Visiting our social media channels

Our website may contain links to our social media channels. This is identifiable for you (typically via corresponding symbols). When you click on these symbols, you will be redirected to our social media channels.

In this case, social media providers are informed that you accessed their platform from our website. Social media providers may use the collected data for their own purposes. Please note that we have no knowledge of the content of the transmitted data or how it is used by the operators.

c. Disclosure abroad

In the course of data processing, your personal data may be transferred to companies abroad. These companies are subject to the same data protection obligations as we are. Transfers may take place worldwide.

If the level of data protection does not correspond to that of Switzerland, we carry out a prior risk assessment and ensure contractually that the same level of protection as in Switzerland is guaranteed (e.g. through the new standard contractual clauses of the EU Commission or other legally prescribed measures).
If our risk assessment is negative, we take additional technical measures to protect your data.

You can access the EU Commission’s standard contractual clauses at the following link:
https://commission.europa.eu/publications/standard-contractual-clauses-controllers-and-processors-eueea_de

3.5 How long do we retain your data?

We store personal data only for as long as necessary to fulfil the purposes for which the data was collected.

Data collected during your visit to our website is retained for twelve months. An exception applies to analysis and tracking data, which may be stored for a longer period.

We store contractual data for a longer period, as we are legally obliged to do so. In particular, we must retain accounting records for up to ten years. If we no longer require such data to provide our services, it will be blocked and used only for accounting and tax purposes.

3.6 How do we protect your data?

We store your data securely and take all reasonable measures to protect it from loss, access, misuse or alteration.

Our contractual partners and employees who have access to your data are obliged to comply with data protection regulations. In some cases, it may be necessary to forward your enquiries to affiliated companies. In such cases, your data will also be treated confidentially.

Within our website, we use SSL encryption (Secure Socket Layer) in conjunction with the highest level of encryption supported by your browser.

3.7 What rights do you have?

a. Right of access

You may request information about the data we have stored about you at any time. Please submit your request together with proof of identity.

You also have the right to receive your data in a commonly used file format if we process your data automatically and if:

You have given your consent to the processing of this data; or
You have provided data in connection with the conclusion or performance of a contract.

We may restrict or refuse access or data disclosure if this conflicts with our legal obligations, legitimate interests of our own or the public, or the interests of a third party.

Your request will be processed within the statutory period of 30 days. This period may be extended due to a high volume of requests, legal or technical reasons, or if we require additional information from you. You will be informed of any extension in text form in good time.

b. Deletion and correction

You may request the deletion or correction of your data at any time. We may reject the request if legal provisions require us to retain the data for a longer period or if a legal basis prevents deletion.

Please note that exercising your rights may conflict with contractual agreements and may have consequences for contract performance (e.g. early termination or additional costs).

c. Legal remedies

If you are affected by the processing of personal data, you have the right to enforce your rights in court or to file a complaint with the competent supervisory authority.
The competent supervisory authority in Switzerland is the Federal Data Protection and Information Commissioner:
https://www.edoeb.admin.ch

3.8 Changes to this privacy policy

We may amend this privacy policy at any time. Changes will be published; you will not be notified separately.

4. Specific Data Processing Activities

4.1 Provision of the website and creation of log files

What information do we collect and how do we use it?

When you visit www.ascw.ch, certain data is automatically stored on our servers or on servers of services and products that we use and/or have installed, for purposes of system administration, statistics, security or tracking. This includes:

The name of your internet service provider;
Your IP address (in some cases);
The version of your browser software;
The operating system of the device used to access the URL;
The date and time of access;
The website from which you accessed the URL;
The search terms used to find the URL.

Why are we allowed to process this data?

This data cannot be assigned to a specific person and is not merged with other data sources. Log files are stored to ensure the functionality of the website and the security of our IT systems. This constitutes our legitimate interest.

How can you prevent data collection?

The data is stored only for as long as necessary to fulfil the purpose of its collection and is deleted after each session. The storage of log files is essential for the operation of the website; therefore, you cannot object to this processing.

4.2 Clubdesk

Our website is based on the Clubdesk platform, a content management system for associations developed by reeweb ag, Picassoplatz 8, 4052 Basel, Switzerland. Clubdesk allows us to create, manage and publish content.

When using our website based on Clubdesk, various data may be collected and stored, including your IP address, date and time of access, and information about the browser you use. This data is mainly used for administrative purposes and to ensure the smooth operation of the website.

Some Clubdesk features, such as comments or contact forms, may collect additional personal data if you use them.

5. Use of Cookies

We may use cookies on our website. Cookies—both our own cookies (first-party cookies) and cookies from third parties whose services we use (third-party cookies)—are data stored in your browser. Such stored data is not limited to traditional text-based cookies. Cookies cannot execute programs or transmit malware such as Trojan horses or viruses.

Cookies may be stored temporarily as “session cookies” or for a specific period as “persistent cookies.” Session cookies are automatically deleted when you close your browser. Persistent cookies have a defined storage period and allow us, for example, to recognize your browser on your next visit and measure the reach of our website. Persistent cookies may also be used for online marketing purposes.

You can deactivate or delete cookies in your browser settings at any time, either completely or partially. Without cookies, our website may no longer be fully available. Where required, we actively request your explicit consent for the use of cookies.

For cookies used for performance and reach measurement or advertising, many services offer a general opt-out via the Network Advertising Initiative (NAI), YourAdChoices (Digital Advertising Alliance), or Your Online Choices (European Interactive Digital Advertising Alliance, EDAA).